Been searching for something like this for months. Our Shopify store processes 500+ orders monthly and this handles everything perfectly. Date formats, tax columns, refunds - all correct.
Shopify to Zoho Books Converter: Free Order Import Tool
or drop .csv, .xls, .xlsx files here
or
Invoice import blocked if Sales Tax enabled in QBO
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Zoho Books Invoice Format
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What Our Users Say
works good, wish it had batch mode
I was spending 4-5 hours every month reformatting exports manually. This tool paid for itself in the first use. The preview feature helped me verify the mapping before paying.
exactly what i needed thx!!
Super straightforward. Upload, convert, download. No account needed which is nice. Would give 5 stars if they add Xero support.
saved me hours of work
My accountant was so happy when I sent her the converted file. No more back-and-forth about date formats or missing columns. Everything imported correctly on first try.
fast and easy 10/10 would recommend
Been using this for 6 months for monthly reconciliations. Handles all the edge cases - partial refunds, multi-line orders, currency conversions. Very reliable tool.
Good tool, does what it says. Interface could be bit better but conversion quality is excellent. Using it for my 3 Shopify stores.
Switched from A2X to this. Way simpler for my needs - I don't need real-time sync, just clean data once a month. This delivers exactly that.
finally!! something that works with QB desktop!!
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Ready to convert your own data?
Transform Shopify order CSV exports into Zoho Books invoices. Automatically map line items, customers, and taxes for seamless accounting integration.
No API required
Browser-based processing
Run on Google Cloud Platform
How It Works
1
Set Up Tax in Zoho Books
Settings → Taxes → Create tax (note exact name for configuration)
2
Export from Shopify
Admin → Orders → Export → Download CSV
3
Convert with Tax Mapping
Upload Shopify CSV, configure tax name, download Zoho-ready file
4
Import to Zoho Books
Sales → Invoices → Import → Upload CSV → Map fields
Why Shopify-Zoho Books Needs Format Conversion
Tax Name Matching Issue
The most common Zoho Books import error is "Tax does not exist". Zoho Books requires tax names
to match exactly (case-sensitive). Shopify exports tax amounts but not tax names. Manual mapping
for each order is tedious and error-prone.
What This Tool Provides
Automatic conversion with tax name configuration:
- Maps Shopify order numbers to invoice numbers with optional prefix
- Converts multi-line orders to Zoho Books invoice format
- Applies your configured tax name to all line items
- Formats dates to DD/MM/YYYY (Zoho default)
- Creates customer names from Shopify billing data
Zoho Books can create customers during invoice import, making it easier than other platforms.
Your Data is Safe
Bank-Level Security
256-bit SSL encryption. Same standards as major financial institutions.
No Data Storage
Files are processed directly in browser. No calls to our servers.
GDPR Compliant
Full EU data protection compliance. Your privacy rights protected.
Field Mapping
How Shopify Orders fields map to Zoho Books Invoice
| Shopify Orders | Source Value | Zoho Books Invoice | Target Value | Note | |
|---|---|---|---|---|---|
Name |
#1001 |
→ | Invoice Number |
#1001
|
Shopify order number |
Created at |
2025-01-15T10:30:00-05:00 |
→ | Invoice Date |
01/15/2025
|
Order date in DD/MM/YYYY format |
Lineitem name |
Widget Pro |
→ | Item Name |
Widget Pro
|
Product name |
Lineitem quantity |
1 |
→ | Quantity |
10
|
Product quantity |
Lineitem price |
129.99 |
→ | Rate |
129.99
|
Unit price |
Taxes |
10.00 |
→ | Tax |
10.00
|
Tax name (must match Zoho Books tax) |
Why Use This Tool?
Auto Customer Creation
Zoho Books creates customers during import if they don't exist
Tax Name Configuration
Set tax name once, applies to all line items (prevents import errors)
Invoice Prefix
Add prefix to invoice numbers to distinguish Shopify orders
Multi-Line Orders
Handles Shopify's multi-product orders as separate invoice lines
Flexible Mapping
Zoho Books allows field mapping during import for additional flexibility
Date Formatting
Converts to DD/MM/YYYY format Zoho Books expects
Data Transformation
Multiple line item rows per order aggregate into one Zoho Books invoice
Input
Shopify Order Line Items
One row per product line item (same order appears multiple times)
Key columns:
Name,
Lineitem name,
Lineitem quantity,
Lineitem price
N:1 — Multiple input rows aggregate to one output row
Output
Zoho Books Invoice
aggregated rows per
input
One invoice per order with multiple line items
Product Lines
Each product becomes an invoice line with Item/Qty/Rate
Invoice Total = Sum(Line Items) + Taxes
Common Sales Invoice Import Errors
Issues you might encounter when importing Orders Export data to Sales Invoice - and how we solve them
Tax Name Doesn't Exist
Tax name doesn't match Zoho Books tax records
Tax: Sales Tax (doesn't exist in Zoho)
Tax: GST 10% (matches Zoho tax)
Map to existing Zoho Books tax names
Configure tax mapping or create tax in Zoho Books first
Invoice Number Already Exists
Invoice number already used in Zoho Books
Invoice Number: 1001 (duplicate)
Invoice Number: SHOP-1001 (unique)
Add prefix to invoice numbers
Filter to new orders only
Frequently Asked Questions
Zoho Books tax names are case-sensitive and must match exactly. If you have a tax called 'GST 10%' in Zoho, you must enter 'GST 10%' exactly in the converter (not 'gst 10%' or 'GST'). Check your Zoho Books tax list (Settings → Taxes) and copy the exact name.
No! Unlike NetSuite or QuickBooks, Zoho Books can create customers during invoice import. If a customer name doesn't exist, Zoho Books will create a new contact automatically. However, duplicate names may create multiple contacts, so it's still best to import customers first for better control.
If you're importing historical orders and want to distinguish Shopify orders from manual invoices, add a prefix like 'SHOP-'. This converts Shopify order #1001 to invoice SHOP-1001 in Zoho Books. Leave blank to use Shopify order numbers directly.
Shopify exports multi-product orders with multiple rows (one per product). This tool converts each product to a separate line in the Zoho Books invoice. All lines for the same order share the same invoice number.
Yes! Zoho Books shows a field mapping screen during import where you can adjust column mappings. This tool provides correctly named columns, but you can override them during Zoho's import process if needed.
The tool preserves Shopify's currency code. Zoho Books supports multi-currency if enabled in your account. Make sure to enable multi-currency in Zoho Books (Settings → Preferences → Multi-Currency) before importing foreign currency orders.
Shopify → Zoho Books Data Ecosystem
All available data flows from Shopify to Zoho Books