We were migrating our product catalog from QBO to a new system and the export had 38 items with duplicate SKUs caused by bundle components sharing parent SKU codes. The validator also caught 14 inventory items missing their Asset account mapping and 6 with quantity-on-hand values stored as text. Fixing those before migration prevented a full inventory recount.
QuickBooks Online Products Export Validator
or drop files here .csv, .xls, .xlsx, .xlsm (up to 50 MB)
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Invoice import blocked if Sales Tax enabled in QBO
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Validation Report Format
Showing valid rows only (download includes all rows + errors)
All rows valid
| $ |
|---|
+ more rows
valid rows
invalid rows skipped from preview
credits
| Row | Column | Value | Error |
|---|---|---|---|
Showing first 50 errors. more errors not shown.
more errors hidden. Download the full validation report to see all errors.
Validation Report Download
The download includes your original file with an added "Validation Error" column showing error messages for each row. Valid rows have an empty error column.
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- Full CSV & Excel export
- Google Sheets export
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Check your QBO products export for missing columns, data type errors, and formatting issues before migration.
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Validation Questions Answered
What columns are required?
Required column is Product/Service (name). Type, pricing, and inventory fields are validated if present.
Is this tool free?
First transactions are free to preview. Full conversions use credits based on transaction count.
Which file formats are supported for import?
QuickBooks Online supports XLS, XLSX, XLSM, CSV, TXT, Google Sheets, and IIF files. Always save CSV files as Windows format, not MAC format.
How Validation Works
1
Export from Quickbooks Online
Gear icon → Products and Services → Export to Excel
2
Upload CSV
Upload your QBO Products & Services Export export file
3
Review Validation Results
Check your Quickbooks Online data for errors and warnings
Issues are flagged inline with clear fix suggestions — review and correct before you import.
How People Use This
Our QBO product export had 92 items where the Type field was blank because they were created through the API without specifying Inventory vs. Service. The validator flagged every one plus 4 products with sales prices stored with dollar signs embedded. The destination system would have rejected the entire catalog on import.
A client's QBO product export had 200+ items and the validator found that 18 inventory items were missing the required income account assignment, which meant sales of those items wouldn't post to revenue properly in the new system. It also caught 3 items with names exceeding the character limit that would have been silently truncated during import.
Why Validate Product Data?
Product Export Accuracy
QuickBooks product exports must have correct names, pricing, and inventory data for migration.
Missing or malformed data causes import failures in destination systems.
What This Tool Checks
We validate your QBO products export:
- Required columns present (Product/Service name)
- Product types are valid (Inventory, Non-inventory, Service, Bundle)
- Pricing and cost amounts are numeric
- Inventory quantities are valid
Your Data Stays Private During Validation
Every Row Checked
Each record is validated against format rules. Catch errors before they reach your platform.
Runs in Your Browser
Validation happens locally. Your data never leaves your browser.
GDPR Compliant
No files uploaded, no data retained. Full EU privacy compliance.
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- Full CSV & Excel export
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- Instant browser download
for credits
256-bit SSL encryption
14-day money-back guarantee
PCI DSS compliant
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Do unused credits expire?
One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.
Is my data secure?
Files process entirely in your browser. We're GDPR compliant with TLS encryption.
Can I get a refund?
Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
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Why Validate Before Importing?
Product Name Validation
Checks for required product/service name.
Price Checking
Validates sales prices and purchase costs.
Type Validation
Validates item types (Inventory, Non-inventory, Service, Bundle).
Inventory Validation
Checks quantity on hand and inventory accounts.
Browser-Based
Files processed locally. Your data never leaves your computer.
Instant Results
Get validation results in seconds, even for large files.
Common Target Import Errors
Issues you might encounter when importing Source data to Target - and how we solve them
Missing Product/Service Name
The 'Product/Service' or 'Name' column is required but not found
File without product name column
Widget Pro - Blue / Large
Product name is the unique identifier
Re-export from Sales > Products & Services > More > Run Report > Export
Invalid Item Type
Type value is not Inventory, Non-inventory, Service, or Bundle
Product or Item
Inventory, Non-inventory, Service, Bundle
Must be one of the four valid types
Check if data was modified after export
Invalid Price Amount
Sales Price/Rate contains non-numeric values
varies or TBD
49.99
Price must be numeric
Clean up pricing data in QuickBooks
Negative Quantity on Hand
Quantity on Hand should not be negative
-10
150
Inventory quantities should be positive or zero
Review inventory adjustments in QuickBooks
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Required column is Product/Service (name). Type, pricing, and inventory fields are validated if present.
Valid types are Inventory, Non-inventory, Service, and Bundle.
First transactions are free to preview. Full conversions use credits based on transaction count.
QuickBooks allows duplicate names for individual products/services, but bundled items cannot have duplicate entry names. To avoid confusion, use unique names for each product.
Inventory products require an 'Asset' type account. The expense account must have type 'Cost of Goods Sold' with detail type 'Supplies' for cost tracking.
Yes. When setting initial quantity on hand for inventory items, you must provide an 'As Of Date' to record when the inventory count is valid.
Common causes: file exceeds 350 KB (export in smaller batches), CSV contains blank lines (delete them), or special characters are present. Check your file format before importing.
Compare financial reports from both systems, verify customer/supplier details match, check tax settings transferred correctly, and review imported accounts match your chart of accounts.
Use QuickBooks' Troubleshoot Inventory tool to find discrepancies. Common causes: non-posting transactions or different units of measure. Adjust using the Inventory qty adjustment feature.
QuickBooks Online supports XLS, XLSX, XLSM, CSV, TXT, Google Sheets, and IIF files. Always save CSV files as Windows format, not MAC format.
After Validation: Convert Your QBO Products & Services Export
Once your Quickbooks Online export passes validation, convert it to your accounting format
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