Connect Walmart to QuickBooks — Track WFS Fees

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Connect Complete

QuickBooks Journal Entry Format
valid rows

Connect Walmart Marketplace to QuickBooks and see where your money goes. Gross sales minus commissions and WFS fees equals your deposit.

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Your data stays in your browser
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Download Sample Walmart Export

Sample payment report to test the connection

Download Sample

Tool Rating

4.8 / 5 (94 votes)

How It Works

1

Export from Walmart

Payments → Statements → Download Payments Report

2

Upload and Configure

Upload Payments Report CSV and choose Journal Entry format

3

Preview and Download

Review converted data, download Quickbooks Online-ready file

4

Import to QuickBooks Online

Settings ⚙️ → Import Data → Journal Entries → Upload CSV

Why Connecting Walmart to QuickBooks is Complex

Multiple Fee Types Make Manual Entry Error-Prone

Walmart Marketplace deducts referral fees (8-15%), WFS fulfillment fees, WFS storage fees, and other charges before depositing. Your payment report shows 20+ columns. Manually entering this into QuickBooks means calculating net amounts, splitting fees, and hoping you got the math right. One miscalculation and your profit margins are wrong. One missed WFS fee and you overpay taxes.

Connected Data With Zero Math Errors

This connection tool reads your Walmart payment report and generates perfect QuickBooks journal entries. Gross sales, shipping, all fee types, and net deposits. Every entry balances. Every amount verified. Connect your Walmart data once per settlement period and move on with your business.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Walmart Payments fields map to Quickbooks Online Journal Entry

Walmart Payments Source Value Quickbooks Online Journal Entry Target Value Note
Transaction Date 2025-01-15 JournalDate 01/15/2025 Transaction date to MM/DD/YYYY
Gross Sales Amount 49.99 Credits 49.99 Gross sales credited to revenue
Referral Fee (Commission) 7.50 Debits 7.50 Commission fees debited to expense
WFS Fulfillment Fee 4.25 Debits 4.25 Fulfillment fees debited to expense
Net Payment Amount 43.21 Debits 43.21 Net deposit to bank clearing account

Why Use This Tool?

One-Click Connection

Export from Walmart, upload here, download QuickBooks file. Connected in under 2 minutes.

Complete WFS Fee Breakdown

See fulfillment fees, storage fees, and referral commissions separately. Track true cost of WFS.

Bank-Perfect Reconciliation

Net payment amounts match your bank deposits exactly. Reconcile Walmart in seconds.

Balanced Every Time

Every journal entry balances automatically. QuickBooks imports without errors.

Refund Handling

Returns and refunds handled with correct accounting treatment. Revenue adjusts automatically.

Privacy First

Connection happens in your browser. Walmart data never uploaded to servers.

Data Transformation

Multiple transaction rows aggregate into one balanced journal entry per settlement

Input Walmart Payment Transactions

One row per transaction in a settlement period

Key columns: Transaction Date, Gross Sales Amount, Referral Fee, Net Payment Amount
N:1 — Multiple input rows aggregate to one output row
Output Journal Entry Lines aggregated rows per input

Double-entry accounting with balanced debits and credits

Bank Clearing Net amount deposited to bank
Sales Revenue Gross sales revenue from Walmart
Referral Fees Walmart commission fees
WFS Fulfillment Fees Walmart fulfillment service fees
Debits must equal Credits (balanced double-entry)

Common Journal Entry Import Errors

Issues you might encounter when importing Payments Report data to Journal Entry - and how we solve them

Unbalanced Journal Entry

QuickBooks requires Debits = Credits for each journal entry

We auto-calculate balanced entries: Bank + Fees = Sales + Shipping

Each settlement creates a balanced entry with complete fee breakdown

Account Names Not Found

QuickBooks import fails if account names don't match your Chart of Accounts

Configure your actual account names before converting

Use the account settings to match your QuickBooks Chart of Accounts

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How are credits calculated?

Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.

Is my data secure?

Files process entirely in your browser. We're GDPR compliant with TLS encryption.

Can I get a refund?

Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.

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Frequently Asked Questions

Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
File-based connection. Export from Walmart when needed, convert, and import to QuickBooks. You control the schedule - no automatic syncing or subscriptions.
No. This uses payment report files you download from Walmart Seller Center. No account linking, no OAuth, no API setup.
Match your settlement schedule. Most Walmart sellers connect weekly or bi-weekly when settlements arrive. You can also run per settlement for real-time accuracy.
Yes. The connection breaks out WFS fulfillment fees and storage fees separately. See exactly what WFS costs you vs what it saves in shipping.
Yes. Use it when you need connected data, skip it when you don't. No permanent integration or subscription.
Paid services sync automatically but charge monthly. This gives you the same accounting quality when you run the connection manually. You save the subscription cost.
QuickBooks lets you delete journal entries. If you import with wrong settings, delete the entries and re-run with corrected account names.
Yes. Refunded sales and refunded shipping are detected and processed with proper accounting treatment to adjust revenue accurately.
No subscription needed! Our converter connects Walmart to QuickBooks using CSV exports. Export payment reports from Walmart, convert with our tool, and import to QuickBooks. For automated API-based syncing, third-party integration tools offer subscriptions, but our tool works perfectly for manual imports without monthly fees.
Walmart settlements combine sales, fees, refunds, and taxes into one payout. QuickBooks only sees the total amount, not individual components, causing mismatches without proper integration.