Walmart Xero Integration — Import Sales Invoices

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Integrate Complete

Xero Sales Invoice Format
valid rows

Walmart Marketplace to Xero integration with automatic invoice generation. Import sales with proper revenue recognition and WFS fee visibility.

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Download Sample Walmart Export

Sample payment report to test integration

Download Sample

Tool Rating

4.8 / 5 (82 votes)

How It Works

1

Export from Walmart

Payments → Statements → Download Payments Report

2

Upload and Configure

Upload Payments Report CSV and choose Sales Invoice format

3

Preview and Download

Review converted data, download Xero-ready file

4

Import to Xero

Business → Invoices → Import → Upload CSV

Why Walmart Xero Integration is Complex

Payment Reports Don't Match Xero Format

Walmart payment reports contain 20+ columns with gross sales, multiple tax types, referral fees, WFS fulfillment fees, WFS storage fees, and refunds. Xero expects invoices with ContactName, InvoiceNumber, Description, Quantity, UnitAmount, AccountCode, and TaxType. Manual integration means hours of reformatting and recalculating. High risk of errors in fee allocation.

Automated Integration With Perfect Accuracy

This integration tool transforms Walmart payment reports into Xero invoices automatically. Every sale becomes an invoice with product and shipping lines. All account codes mapped. All amounts verified. Integrate your Walmart Marketplace data professionally without paying for expensive integration apps.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Walmart Payments fields map to Xero Invoice

Walmart Payments Source Value Xero Invoice Target Value Note
Transaction Date 2025-01-15 → InvoiceDate 01/15/2025 Transaction date to DD/MM/YYYY
Purchase Order (PO#) PO-xxxxxxxxxx → InvoiceNumber PO-xxxxxxxxxx PO number prefixed with WM-
Gross Sales Amount 49.99 → UnitAmount 49.99 Gross sales per line
SKU SKU-001 → InventoryItemCode SKU-001 Product SKU for inventory tracking
Product Name Blue Widget → Description Blue Widget Product description

Why Use This Tool?

Seamless Integration

Walmart data flows into Xero invoices automatically. No manual reformatting.

Xero-Perfect Format

Invoices in exact Xero import format. Every required field populated correctly.

Multi-Line Invoices

Products and shipping as separate invoice lines. Professional presentation.

Regional Support

DD/MM/YYYY and MM/DD/YYYY date formats. Works globally.

Duplicate Prevention

Unique invoice numbers prevent duplicate entries during re-integration.

Privacy-First

Integration in your browser. Walmart data never uploaded to servers.

Data Transformation

Each Walmart order becomes one invoice with product and shipping lines

Input Walmart Payment Transactions

One row per transaction in payment report

Key columns: PO#, Gross Sales Amount, Shipping Amount
1:N — One input row creates multiple output rows
Output Xero Invoice Lines 2-3 rows per input

Multi-line invoice with product sales and shipping

Product Line Product revenue line
Shipping Line Shipping revenue line
ContactName and AccountCode must exist in Xero

Common Sales Invoice Import Errors

Issues you might encounter when importing Payments Report data to Sales Invoice - and how we solve them

Duplicate Invoice Number

Xero rejects invoices with duplicate InvoiceNumber

Each PO number gets unique invoice number with WM- prefix

Check your date range to avoid re-importing processed orders

Tax Type Not Found

Xero import fails if TaxType doesn't match your configured tax rates

Configure the tax type to match your Xero organization settings

Use exact tax type names from Xero → Settings → Tax Rates

Account Code Not Found

Xero rejects AccountCode that doesn't exist in Chart of Accounts

Configure account codes to match your Xero Chart of Accounts

Verify account codes exist in Xero → Accounting → Chart of Accounts

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How are credits calculated?

Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.

Is my data secure?

Files process entirely in your browser. We're GDPR compliant with TLS encryption.

Can I get a refund?

Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.

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Frequently Asked Questions

Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
File-based integration. Export payment report from Walmart, transform to Xero format, import. You control when integration runs - no automatic syncing.
No. This integration uses standard file exports and imports. No API setup, no OAuth, no technical configuration required.
No. Each Walmart PO number gets unique invoice number (WM-PO#). Xero rejects duplicates, making re-integration safe.
WFS fees are deducted from Walmart payments. To track them in Xero, create bills separately for complete cost visibility alongside this sales integration.
Common codes: 200 (Sales), 210 (Shipping). Customize to match your Chart of Accounts in processing options.
Yes. File-based integration has no permanent setup. Use when needed, no commitment or subscription.
Run when Walmart settlements arrive and you want them in Xero. Weekly or bi-weekly is common.
Yes. Supports multiple currencies and regional date formats. Configure date format to match your Xero organization settings.
No, Xero doesn't have native Walmart integration. You need a third-party tool like A2X, Link My Books, or ConnectBooks to sync Walmart sales data into Xero automatically.
Most integrations can be set up in minutes. You authorize the tool to access your Xero and Walmart accounts, map your chart of accounts, and you're ready to sync data.

Walmart → Xero Data Ecosystem

All available data flows from Walmart to Xero

Walmart Payments Report Reconciliation report with transactions, fees, and settlements
→
Xero Sales Invoice Sales invoices for accounts receivable (B2B, payment terms)
Transaction Date → InvoiceDate Purchase Order (PO#) → InvoiceNumber Gross Sales Amount → UnitAmount
B2B sales, invoiced orders, payment terms Current tool
Alternative Tools (5)

Other solutions available for Walmart → Xero:

  • A2X — Automate your Walmart to Xero accounting with A2X. Trusted by 12,000+ sellers & their accountants. Creates auto-categori...
  • Link My Books — Each time you receive a payout from Walmart, Link My Books generates a clean summary invoice breaking down all sales, re...
  • PayTraQer — PayTraQer imports all sales, customer details, shipping fees, and taxes from your e-commerce platform to Xero. All sales...
  • SaaSant — SaasAnt offers secure, user-friendly tools that connect Walmart Marketplace and other channels to QuickBooks and Xero fo...
  • Taxomate — Taxomate allows you to sync your Walmart sales, fees, and taxes directly into QuickBooks, Xero, or Wave in clean, organi...

Also available as

This platform pair is available in 3 other hubs

Learn More:

vs A2X vs Link My Books vs PayTraQer vs SaaSant vs Taxomate vs ConnectBooks vs Synder vs Webgility vs ConstaCloud vs Bookkeep Export Payments Guide Import Invoice Guide