Walmart to QuickBooks — Marketplace Integration

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Convert Complete

QuickBooks Journal Entry Format
valid rows

Professional Walmart Marketplace accounting. Track gross sales, WFS fees, referral commissions, and net settlements for perfect reconciliation.

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Download Sample Walmart Export

Sample payment report CSV to test the converter

Download Sample

Tool Rating

4.8 / 5 (94 votes)

How It Works

1

Export from Walmart

Payments → Statements → Download Payments Report

2

Upload and Configure

Upload Payments Report CSV and choose Journal Entry format

3

Preview and Download

Review converted data, download Quickbooks Online-ready file

4

Import to QuickBooks Online

Settings ⚙️ → Import Data → Journal Entries → Upload CSV

Why Walmart Settlements Never Match Your Bank

The Net Payout Problem

You sold $1,000 through Walmart Marketplace. Your bank shows a $840 deposit. Where did $160 go? Walmart withholds referral fees (8-15%), WFS fulfillment fees, and storage charges before sending payouts. Your bank sees $840. QuickBooks sees $840. But your revenue was $1,000. Without breaking out fees, your books show $840 revenue instead of $1,000 revenue + $160 expense.

What This Tool Does

We parse your Walmart payment report and create QuickBooks entries that show: - Gross sales: $1,000 (what you actually sold) - Referral fees: -$100 (commission) - WFS fees: -$60 (fulfillment + storage) - Net deposit: $840 (what hit your bank) This is proper marketplace accounting - showing true revenue and cost of selling on Walmart.

Your Data is Safe

Bank-Level Security

256-bit SSL encryption. Same standards as major financial institutions.

No Data Storage

Files are processed directly in browser. No calls to our servers.

GDPR Compliant

Full EU data protection compliance. Your privacy rights protected.

ISO/IEC 27001 Certified GDPR Compliant Swiss Privacy CCPA Compliant

Field Mapping

How Walmart Payments fields map to Quickbooks Online Journal Entry

Walmart Payments Source Value Quickbooks Online Journal Entry Target Value Note
Transaction Date 2025-01-15 JournalDate 01/15/2025 Transaction date to MM/DD/YYYY
Gross Sales Amount 49.99 Credits 49.99 Gross sales credited to revenue
Referral Fee (Commission) 7.50 Debits 7.50 Commission fees debited to expense
WFS Fulfillment Fee 4.25 Debits 4.25 Fulfillment fees debited to expense
Net Payment Amount 43.21 Debits 43.21 Net deposit to bank clearing account

Why Use This Tool?

WFS Fee Breakdown

Separate tracking for fulfillment fees, storage fees, and referral commissions. See your true profit margin.

Complete Fee Tracking

All marketplace fees extracted and mapped to expense accounts. Full visibility into cost of sales.

Bank-Ready Output

Net settlement amounts match your bank statement exactly. No more reconciliation mysteries.

Balanced Entries Guaranteed

Every journal entry is validated: debits = credits. QuickBooks will accept without errors.

Refund Handling

Refunds for products and shipping are detected and handled with correct accounting treatment.

Browser-Based Privacy

Files process entirely in your browser. Financial data never leaves your computer.

Data Transformation

Multiple transaction rows aggregate into one balanced journal entry per settlement

Input Walmart Payment Transactions

One row per transaction in a settlement period

Key columns: Transaction Date, Gross Sales Amount, Referral Fee, Net Payment Amount
N:1 — Multiple input rows aggregate to one output row
Output Journal Entry Lines aggregated rows per input

Double-entry accounting with balanced debits and credits

Bank Clearing Net amount deposited to bank
Sales Revenue Gross sales revenue from Walmart
Referral Fees Walmart commission fees
WFS Fulfillment Fees Walmart fulfillment service fees
Debits must equal Credits (balanced double-entry)

Common Journal Entry Import Errors

Issues you might encounter when importing Payments Report data to Journal Entry - and how we solve them

Unbalanced Journal Entry

QuickBooks requires Debits = Credits for each journal entry

We auto-calculate balanced entries: Bank + Fees = Sales + Shipping

Each settlement creates a balanced entry with complete fee breakdown

Account Names Not Found

QuickBooks import fails if account names don't match your Chart of Accounts

Configure your actual account names before converting

Use the account settings to match your QuickBooks Chart of Accounts

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How are credits calculated?

Credits are based on rows in your file. Each tool shows its rate (e.g., 2,000 rows = 4 credits). We round up to the nearest step. Minimum 1 credit per conversion.

Is my data secure?

Files process entirely in your browser. We're GDPR compliant with TLS encryption.

Can I get a refund?

Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.

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Frequently Asked Questions

Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Walmart withholds referral fees (8-15% commission), WFS fulfillment fees, and storage charges before depositing. Your bank sees the NET amount. This tool breaks out the gross sales and fees so your books show both correctly.
Walmart Fulfillment Services (WFS) charges for picking, packing, shipping, and storing your inventory. This tool separates WFS fulfillment fees and storage fees into dedicated expense accounts for accurate cost tracking.
Journal Entry provides full double-entry accounting with separate lines for income, fees, and deposits. It's the professional approach for marketplace accounting with complex fee structures.
Go to Seller Center → Payments → Statements. Select your settlement period and click Download. Choose the detailed reconciliation report format (CSV).
Yes. Every journal entry is validated to ensure total debits equal total credits. QuickBooks will accept all entries without balance errors.
Refunds appear in the report as separate transactions or negative amounts. The tool properly handles refunded sales and refunded shipping with correct accounting treatment.
At minimum: a clearing account (Walmart Clearing), sales income account, shipping income account, and expense accounts for Referral Fees, WFS Fulfillment, and WFS Storage.
Walmart charges 8-15% commission on each sale (varies by category). The tool extracts this amount and records it as a marketplace fee expense, showing your net profit margin accurately.
No subscription required! Our converter connects Walmart to QuickBooks using CSV exports. Export payment reports from Walmart, convert with our tool, and import to QuickBooks. For automated API-based syncing, third-party tools like Link My Books, A2X, or Synder offer subscriptions, but our tool works perfectly for manual imports without monthly fees.
This happens when only net deposits are recorded as income. Walmart combines sales, fees, refunds, and taxes into one payout, so you must track each component separately for accurate margins.