Comparison

PayPal → QuickBooks vs ProperSoft: Instant Convert Alternative

Need to transform paypal transaction history into quickbooks-ready bank statements. track paypal income and fees in quickbooks with automatic format conversion? ProperSoft is a desktop CSV to QBO/IIF converter for QuickBooks with local processing. SpreadsheetBroccoli is better for converting CSV files to accounting formats with browser-based tools and broader format support.

Try PayPal → QuickBooks yourself

Why Convert PayPal to QuickBooks?

Track PayPal Business Income

PayPal is widely used for freelance payments, e-commerce sales, and contractor income. QuickBooks requires proper transaction tracking but doesn't have direct PayPal integration for all account types. This tool converts PayPal's Activity Download CSV into QuickBooks' bank transaction format, allowing you to: - Track all PayPal income and expenses in QuickBooks - Separate PayPal fees for tax deductions - Reconcile PayPal payments with bank deposits - Maintain accurate business bookkeeping

Fee Tracking Options

PayPal charges fees on most transactions. This tool offers two modes: Net Mode (default): Uses the net amount (after fees). Simple and clean - one row per transaction. Fee Split Mode: Creates two rows per transaction - gross income + separate fee expense. This gives you detailed fee tracking for tax deductions and profitability analysis. Most accountants prefer fee split mode for accurate expense categorization in QuickBooks.

Quick Comparison

Feature Comparison

Feature ProperSoft SpreadsheetBroccoli
Flexible pricing (pay-as-you-go)
Try without signup
No setup or learning required
Data stays on your device Desktop-based
Works on any device
Error detection before upload
Fast email support
No API tokens required
No risk of data corruption
Full data transparency

What ProperSoft Does Well

To be fair, ProperSoft has genuine strengths:

  • CSV/Excel to QBO converter
  • CSV/Excel to IIF converter
  • PDF bank statement support
  • Local processing (no cloud upload)
  • Automatic column recognition
  • Advanced renaming rules
  • Free trial available

Which Should You Choose?

Choose ProperSoft if: You need CSV to QBO/IIF conversion You want local processing You need desktop software You want PDF bank statement support You prefer desktop converter approach
Choose SpreadsheetBroccoli if: You need CSV file conversion to accounting formats You want QuickBooks and Xero support You need browser-based conversion tools You want instant results without software installation You need broader format support

Ready for the simpler approach?

Try PayPal → QuickBooks yourself - no signup required.

Convert Your First File

Frequently Asked Questions

It depends on your needs. ProperSoft is built for businesses that need advanced automation and accounting integrations. If you're a small business doing monthly imports or occasional conversions, SpreadsheetBroccoli's simpler approach may be a better fit - no subscriptions, no setup, just results.
Not for the same transactions - you'd risk double-counting. However, you could use ProperSoft for ongoing automation and SpreadsheetBroccoli for one-off historical imports or quick ad-hoc conversions outside your normal workflow.
ProperSoft typically requires 30-60 minutes of initial setup (account creation, API connections, mapping configuration), then runs automatically. SpreadsheetBroccoli takes under 2 minutes per conversion - upload, preview, download. Choose based on whether you need ongoing automation or quick occasional conversions.
Pick a clean cutoff date (end of month works best). Let ProperSoft finish processing that period, then disconnect. Export your data from the source platform and use SpreadsheetBroccoli for conversions going forward. The first month needs careful reconciliation to ensure no gaps or duplicates.
Both produce accurate results when used correctly. ProperSoft uses API connections for automated data sync. SpreadsheetBroccoli processes the exact file you provide and shows you a preview before finalizing. Our pre-upload validation catches errors before they reach your accounting software.
ProperSoft typically charges monthly subscriptions regardless of usage. SpreadsheetBroccoli offers flexible options: free preview before commitment, pay-per-conversion, credit bundles for volume, or subscriptions for heavy users. You only pay for what you actually use.
ProperSoft offers various support tiers depending on your plan. SpreadsheetBroccoli provides fast email support to all users. Our file-based approach also means simpler troubleshooting - if something looks wrong, you can see exactly what data was converted in the preview.
ProperSoft processes data on their servers via API connections. SpreadsheetBroccoli processes files entirely in your browser - your data never leaves your device. There's no account to hack, no API tokens to secure, and no data stored on external servers.
SpreadsheetBroccoli is ideal for small businesses doing their own bookkeeping, occasional users who need monthly or quarterly imports, and anyone who wants instant results without learning a new platform. ProperSoft is better suited for larger operations with dedicated bookkeepers who need ongoing automation.
ProperSoft offers automated syncing, real-time connections, and features like multi-channel consolidation or advanced accounting automation. SpreadsheetBroccoli focuses on doing file conversion exceptionally well - fast, private, and simple. We're not trying to replace full accounting platforms, just make conversions effortless.
Absolutely not. This is a major security advantage of SpreadsheetBroccoli over ProperSoft. ProperSoft requires you to hand over API keys or login credentials, creating a permanent security vulnerability. We only touch the specific file you upload, process it in your browser, and forget it immediately.
It works until it breaks. Automated integrations often fail silently when platforms update their APIs, leaving you with weeks of missing or duplicated data to clean up manually. SpreadsheetBroccoli is deterministic: you verify the file right now, import it right now, and you know it's done correctly. It turns "background anxiety" into "finished work."
You can, but the cost is validation and edge cases. AI often hallucinates math or format structures, and free scripts rarely handle messy real-world data (missing SKUs, strange currency formats, tax anomalies). We have battle-tested validators specifically for ProperSoft exports that catch issues a generic script will miss.

Paypal → Quickbooks Online Data Ecosystem

All available data flows from Paypal to Quickbooks Online

Paypal Activity Download PayPal transaction history with payments, fees, refunds, and transfers
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Date → JournalDate Transaction ID → JournalNo Gross → Credits
Professional accounting, fee tracking, aggregated imports
Paypal Activity Download PayPal transaction history with payments, fees, refunds, and transfers
→
Quickbooks Online Bank Transaction CSV (3-Column) QuickBooks Online bank transaction import - 3-column format
Date → Date Net → Amount Name + Type → Description
Manual bank statement upload for 90+ day history or non-connected accounts Parent tool