Comparison

Square → QBO Customers vs Webgility: Instant Convert Alternative

Need to migrate your square customer database to quickbooks online. preserves contact info, addresses, and lifetime value data? Webgility automates e-commerce accounting with 60+ platform integrations for QuickBooks, Xero, and NetSuite. SpreadsheetBroccoli is better for file-based CSV conversions without automation platform subscriptions.

Try Square → QBO Customers yourself

Why Square Customers Don't Import Directly to QuickBooks

The Field Mapping Problem

Square exports customer data with different field names and formats than QuickBooks expects. Square uses "Customer Name" while QuickBooks needs separate "First Name" and "Last Name" fields. Without conversion, customer records fail to import or create incomplete profiles with missing contact information and addresses.

What This Tool Does

We transform Square customer data into QuickBooks-compatible format: - Names split into First/Last Name fields - Addresses mapped to billing and shipping fields - Lifetime value data preserved in customer notes - Country codes expanded (US → United States) Your QuickBooks customer list matches your Square directory exactly.

Quick Comparison

Feature Comparison

Feature Webgility SpreadsheetBroccoli
Flexible pricing (pay-as-you-go)
Try without signup
No setup or learning required
Data stays on your device Cloud-based
Works on any device
Error detection before upload
Fast email support
No API tokens required
No risk of data corruption
Full data transparency

What Webgility Does Well

To be fair, Webgility has genuine strengths:

  • 60+ e-commerce platform integrations
  • QuickBooks/Xero/NetSuite support
  • Real-time sync
  • 20,000+ brands trusted
  • 50% month-end workload reduction
  • 3x faster book closing
  • Free expert onboarding

Which Should You Choose?

Choose Webgility if: You sell on 60+ e-commerce platforms You want real-time accounting automation You need QuickBooks/Xero/NetSuite integration You want inventory sync You prefer automation platform approach
Choose SpreadsheetBroccoli if: You need CSV file conversion to accounting formats You want file-based tools without platform subscriptions You do occasional imports rather than continuous automation You prefer browser-based conversion tools You want instant results without automation setup

Ready for the simpler approach?

Try Square → QBO Customers yourself - no signup required.

Convert Your First File

Frequently Asked Questions

It depends on your needs. Webgility is built for businesses that need advanced automation and accounting integrations. If you're a small business doing monthly imports or occasional conversions, SpreadsheetBroccoli's simpler approach may be a better fit - no subscriptions, no setup, just results.
Not for the same transactions - you'd risk double-counting. However, you could use Webgility for ongoing automation and SpreadsheetBroccoli for one-off historical imports or quick ad-hoc conversions outside your normal workflow.
Webgility typically requires 30-60 minutes of initial setup (account creation, API connections, mapping configuration), then runs automatically. SpreadsheetBroccoli takes under 2 minutes per conversion - upload, preview, download. Choose based on whether you need ongoing automation or quick occasional conversions.
Pick a clean cutoff date (end of month works best). Let Webgility finish processing that period, then disconnect. Export your data from the source platform and use SpreadsheetBroccoli for conversions going forward. The first month needs careful reconciliation to ensure no gaps or duplicates.
Both produce accurate results when used correctly. Webgility uses API connections for automated data sync. SpreadsheetBroccoli processes the exact file you provide and shows you a preview before finalizing. Our pre-upload validation catches errors before they reach your accounting software.
Webgility typically charges monthly subscriptions regardless of usage. SpreadsheetBroccoli offers flexible options: free preview before commitment, pay-per-conversion, credit bundles for volume, or subscriptions for heavy users. You only pay for what you actually use.
Webgility offers various support tiers depending on your plan. SpreadsheetBroccoli provides fast email support to all users. Our file-based approach also means simpler troubleshooting - if something looks wrong, you can see exactly what data was converted in the preview.
Webgility processes data on their servers via API connections. SpreadsheetBroccoli processes files entirely in your browser - your data never leaves your device. There's no account to hack, no API tokens to secure, and no data stored on external servers.
SpreadsheetBroccoli is ideal for small businesses doing their own bookkeeping, occasional users who need monthly or quarterly imports, and anyone who wants instant results without learning a new platform. Webgility is better suited for larger operations with dedicated bookkeepers who need ongoing automation.
Webgility offers automated syncing, real-time connections, and features like multi-channel consolidation or advanced accounting automation. SpreadsheetBroccoli focuses on doing file conversion exceptionally well - fast, private, and simple. We're not trying to replace full accounting platforms, just make conversions effortless.
Absolutely not. This is a major security advantage of SpreadsheetBroccoli over Webgility. Webgility requires you to hand over API keys or login credentials, creating a permanent security vulnerability. We only touch the specific file you upload, process it in your browser, and forget it immediately.
It works until it breaks. Automated integrations often fail silently when platforms update their APIs, leaving you with weeks of missing or duplicated data to clean up manually. SpreadsheetBroccoli is deterministic: you verify the file right now, import it right now, and you know it's done correctly. It turns "background anxiety" into "finished work."
You can, but the cost is validation and edge cases. AI often hallucinates math or format structures, and free scripts rarely handle messy real-world data (missing SKUs, strange currency formats, tax anomalies). We have battle-tested validators specifically for Webgility exports that catch issues a generic script will miss.

Square → Quickbooks Online Data Ecosystem

All available data flows from Square to Quickbooks Online

Square Customers Export Customer directory with contact info, addresses, and purchase history
→
Quickbooks Online Customer Import Customer profiles with contact and billing information
First Name + Last Name → Name Company Name → Company Email Address → Email
Customer list migration, CRM sync Parent tool
Square Item Library Export Product catalog with variants, pricing, inventory, and tax settings
→
Quickbooks Online Products and Services Import Product and service items for invoicing and sales
Item Name + Variation → Product/Service Name SKU → SKU Description → Sales Description
Product catalog migration, inventory setup
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Date → JournalDate Gross Sales → Credits Fees → Debits
Professional accounting, fee tracking, aggregated imports
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Bank Transaction CSV (3-Column) QuickBooks Online bank transaction import - 3-column format
Date → Date Net Total → Amount Event Type + Time → Description
Manual bank statement upload for 90+ day history or non-connected accounts
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Sales Receipt Cash-basis B2C sales (payment received at checkout)
Transaction ID → RefNumber Date → TxnDate Total Collected → ItemAmount
Retail, e-commerce, paid orders