Comparison

Square → QuickBooks vs Dancing Numbers: Instant Convert Alternative

Need to transform square pos and online sales into quickbooks-ready bank statements. track square income and fees in quickbooks with automatic format conversion? Dancing Numbers is QuickBooks data import software for CSV and Excel files. SpreadsheetBroccoli is better for converting CSV files to accounting formats without desktop software installation or QuickBooks access requirements.

Try Square → QuickBooks yourself

Why Convert Square to QuickBooks?

Track Square POS Income

Square is widely used for retail POS, online payments, and mobile card processing. QuickBooks requires proper transaction tracking but doesn't have direct Square integration for all account types. This tool converts Square's Transaction Report CSV into QuickBooks' bank transaction format, allowing you to: - Track all Square sales and refunds in QuickBooks - Separate Square fees for tax deductions - Reconcile Square payouts with bank deposits - Maintain accurate retail business bookkeeping

Fee Tracking Options

Square charges processing fees on all transactions. This tool offers two modes: Net Mode (default): Uses the net total (after fees). Simple and clean - one row per transaction. Fee Split Mode: Creates two rows per transaction - total collected + separate fee expense. This gives you detailed fee tracking for tax deductions and profitability analysis. Most accountants prefer fee split mode for accurate expense categorization in QuickBooks.

Quick Comparison

Feature Comparison

Feature Dancing Numbers SpreadsheetBroccoli
Flexible pricing (pay-as-you-go)
Try without signup
No setup or learning required
Data stays on your device Cloud-based
Works on any device
Error detection before upload
Fast email support
No API tokens required
No risk of data corruption
Full data transparency

What Dancing Numbers Does Well

To be fair, Dancing Numbers has genuine strengths:

  • QuickBooks data import software
  • CSV and Excel import to QuickBooks Online and Desktop
  • Unlimited data import (no limits)
  • Multiple company files support (up to 10)
  • 7-day free trial
  • Pipe-separated CSV support
  • Import/export services

Which Should You Choose?

Choose Dancing Numbers if: You need QuickBooks data import software You want unlimited data import You work with multiple company files You prefer desktop software approach
Choose SpreadsheetBroccoli if: You need CSV file conversion to accounting formats You want browser-based conversion without software installation You do occasional imports rather than ongoing data import You prefer browser-based conversion without QuickBooks access You want instant results without software setup

Ready for the simpler approach?

Try Square → QuickBooks yourself - no signup required.

Convert Your First File

Frequently Asked Questions

It depends on your needs. Dancing Numbers is built for businesses that need advanced automation and accounting integrations. If you're a small business doing monthly imports or occasional conversions, SpreadsheetBroccoli's simpler approach may be a better fit - no subscriptions, no setup, just results.
Not for the same transactions - you'd risk double-counting. However, you could use Dancing Numbers for ongoing automation and SpreadsheetBroccoli for one-off historical imports or quick ad-hoc conversions outside your normal workflow.
Dancing Numbers typically requires 30-60 minutes of initial setup (account creation, API connections, mapping configuration), then runs automatically. SpreadsheetBroccoli takes under 2 minutes per conversion - upload, preview, download. Choose based on whether you need ongoing automation or quick occasional conversions.
Pick a clean cutoff date (end of month works best). Let Dancing Numbers finish processing that period, then disconnect. Export your data from the source platform and use SpreadsheetBroccoli for conversions going forward. The first month needs careful reconciliation to ensure no gaps or duplicates.
Both produce accurate results when used correctly. Dancing Numbers uses API connections for automated data sync. SpreadsheetBroccoli processes the exact file you provide and shows you a preview before finalizing. Our pre-upload validation catches errors before they reach your accounting software.
Dancing Numbers typically charges monthly subscriptions regardless of usage. SpreadsheetBroccoli offers flexible options: free preview before commitment, pay-per-conversion, credit bundles for volume, or subscriptions for heavy users. You only pay for what you actually use.
Dancing Numbers offers various support tiers depending on your plan. SpreadsheetBroccoli provides fast email support to all users. Our file-based approach also means simpler troubleshooting - if something looks wrong, you can see exactly what data was converted in the preview.
Dancing Numbers processes data on their servers via API connections. SpreadsheetBroccoli processes files entirely in your browser - your data never leaves your device. There's no account to hack, no API tokens to secure, and no data stored on external servers.
SpreadsheetBroccoli is ideal for small businesses doing their own bookkeeping, occasional users who need monthly or quarterly imports, and anyone who wants instant results without learning a new platform. Dancing Numbers is better suited for larger operations with dedicated bookkeepers who need ongoing automation.
Dancing Numbers offers automated syncing, real-time connections, and features like multi-channel consolidation or advanced accounting automation. SpreadsheetBroccoli focuses on doing file conversion exceptionally well - fast, private, and simple. We're not trying to replace full accounting platforms, just make conversions effortless.
Absolutely not. This is a major security advantage of SpreadsheetBroccoli over Dancing Numbers. Dancing Numbers requires you to hand over API keys or login credentials, creating a permanent security vulnerability. We only touch the specific file you upload, process it in your browser, and forget it immediately.
It works until it breaks. Automated integrations often fail silently when platforms update their APIs, leaving you with weeks of missing or duplicated data to clean up manually. SpreadsheetBroccoli is deterministic: you verify the file right now, import it right now, and you know it's done correctly. It turns "background anxiety" into "finished work."
You can, but the cost is validation and edge cases. AI often hallucinates math or format structures, and free scripts rarely handle messy real-world data (missing SKUs, strange currency formats, tax anomalies). We have battle-tested validators specifically for Dancing Numbers exports that catch issues a generic script will miss.

Square → Quickbooks Online Data Ecosystem

All available data flows from Square to Quickbooks Online

Square Customers Export Customer directory with contact info, addresses, and purchase history
→
Quickbooks Online Customer Import Customer profiles with contact and billing information
First Name + Last Name → Name Company Name → Company Email Address → Email
Customer list migration, CRM sync
Square Item Library Export Product catalog with variants, pricing, inventory, and tax settings
→
Quickbooks Online Products and Services Import Product and service items for invoicing and sales
Item Name + Variation → Product/Service Name SKU → SKU Description → Sales Description
Product catalog migration, inventory setup
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Date → JournalDate Gross Sales → Credits Fees → Debits
Professional accounting, fee tracking, aggregated imports
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Bank Transaction CSV (3-Column) QuickBooks Online bank transaction import - 3-column format
Date → Date Net Total → Amount Event Type + Time → Description
Manual bank statement upload for 90+ day history or non-connected accounts Parent tool
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Sales Receipt Cash-basis B2C sales (payment received at checkout)
Transaction ID → RefNumber Date → TxnDate Total Collected → ItemAmount
Retail, e-commerce, paid orders