Comparison

Square → QuickBooks vs BigXperts: Instant Convert Alternative

Need to transform square pos and online sales into quickbooks-ready bank statements. track square income and fees in quickbooks with automatic format conversion? BigXperts provides guides and tools for importing Square Payroll and CSV payroll data to QuickBooks. SpreadsheetBroccoli is better for converting CSV files to accounting formats with broader format support and accounting-specific features.

Try Square → QuickBooks yourself

Why Convert Square to QuickBooks?

Track Square POS Income

Square is widely used for retail POS, online payments, and mobile card processing. QuickBooks requires proper transaction tracking but doesn't have direct Square integration for all account types. This tool converts Square's Transaction Report CSV into QuickBooks' bank transaction format, allowing you to: - Track all Square sales and refunds in QuickBooks - Separate Square fees for tax deductions - Reconcile Square payouts with bank deposits - Maintain accurate retail business bookkeeping

Fee Tracking Options

Square charges processing fees on all transactions. This tool offers two modes: Net Mode (default): Uses the net total (after fees). Simple and clean - one row per transaction. Fee Split Mode: Creates two rows per transaction - total collected + separate fee expense. This gives you detailed fee tracking for tax deductions and profitability analysis. Most accountants prefer fee split mode for accurate expense categorization in QuickBooks.

Quick Comparison

Feature Comparison

Feature BigXperts SpreadsheetBroccoli
Flexible pricing (pay-as-you-go)
Try without signup
No setup or learning required
Data stays on your device Cloud-based
Works on any device
Error detection before upload
Fast email support
No API tokens required
No risk of data corruption
Full data transparency

What BigXperts Does Well

To be fair, BigXperts has genuine strengths:

  • Square Payroll to QuickBooks import guides
  • CSV payroll file import to QuickBooks
  • QuickBooks Import Excel and CSV Toolkit support
  • Step-by-step import guides
  • Support for QuickBooks Online and Desktop
  • CSV template documentation

Which Should You Choose?

Choose BigXperts if: You need Square Payroll to QuickBooks import You want CSV payroll import guides You use QuickBooks Import Excel and CSV Toolkit You need step-by-step import instructions You prefer QuickBooks-specific import tools
Choose SpreadsheetBroccoli if: You need CSV file conversion to accounting formats You want broader format support beyond payroll You need accounting-specific validation You want browser-based conversion without toolkits You need instant results without setup

Ready for the simpler approach?

Try Square → QuickBooks yourself - no signup required.

Convert Your First File

Frequently Asked Questions

It depends on your needs. BigXperts is built for businesses that need advanced automation and accounting integrations. If you're a small business doing monthly imports or occasional conversions, SpreadsheetBroccoli's simpler approach may be a better fit - no subscriptions, no setup, just results.
Not for the same transactions - you'd risk double-counting. However, you could use BigXperts for ongoing automation and SpreadsheetBroccoli for one-off historical imports or quick ad-hoc conversions outside your normal workflow.
BigXperts typically requires 30-60 minutes of initial setup (account creation, API connections, mapping configuration), then runs automatically. SpreadsheetBroccoli takes under 2 minutes per conversion - upload, preview, download. Choose based on whether you need ongoing automation or quick occasional conversions.
Pick a clean cutoff date (end of month works best). Let BigXperts finish processing that period, then disconnect. Export your data from the source platform and use SpreadsheetBroccoli for conversions going forward. The first month needs careful reconciliation to ensure no gaps or duplicates.
Both produce accurate results when used correctly. BigXperts uses API connections for automated data sync. SpreadsheetBroccoli processes the exact file you provide and shows you a preview before finalizing. Our pre-upload validation catches errors before they reach your accounting software.
BigXperts typically charges monthly subscriptions regardless of usage. SpreadsheetBroccoli offers flexible options: free preview before commitment, pay-per-conversion, credit bundles for volume, or subscriptions for heavy users. You only pay for what you actually use.
BigXperts offers various support tiers depending on your plan. SpreadsheetBroccoli provides fast email support to all users. Our file-based approach also means simpler troubleshooting - if something looks wrong, you can see exactly what data was converted in the preview.
BigXperts processes data on their servers via API connections. SpreadsheetBroccoli processes files entirely in your browser - your data never leaves your device. There's no account to hack, no API tokens to secure, and no data stored on external servers.
SpreadsheetBroccoli is ideal for small businesses doing their own bookkeeping, occasional users who need monthly or quarterly imports, and anyone who wants instant results without learning a new platform. BigXperts is better suited for larger operations with dedicated bookkeepers who need ongoing automation.
BigXperts offers automated syncing, real-time connections, and features like multi-channel consolidation or advanced accounting automation. SpreadsheetBroccoli focuses on doing file conversion exceptionally well - fast, private, and simple. We're not trying to replace full accounting platforms, just make conversions effortless.
Absolutely not. This is a major security advantage of SpreadsheetBroccoli over BigXperts. BigXperts requires you to hand over API keys or login credentials, creating a permanent security vulnerability. We only touch the specific file you upload, process it in your browser, and forget it immediately.
It works until it breaks. Automated integrations often fail silently when platforms update their APIs, leaving you with weeks of missing or duplicated data to clean up manually. SpreadsheetBroccoli is deterministic: you verify the file right now, import it right now, and you know it's done correctly. It turns "background anxiety" into "finished work."
You can, but the cost is validation and edge cases. AI often hallucinates math or format structures, and free scripts rarely handle messy real-world data (missing SKUs, strange currency formats, tax anomalies). We have battle-tested validators specifically for BigXperts exports that catch issues a generic script will miss.

Square → Quickbooks Online Data Ecosystem

All available data flows from Square to Quickbooks Online

Square Customers Export Customer directory with contact info, addresses, and purchase history
→
Quickbooks Online Customer Import Customer profiles with contact and billing information
First Name + Last Name → Name Company Name → Company Email Address → Email
Customer list migration, CRM sync
Square Item Library Export Product catalog with variants, pricing, inventory, and tax settings
→
Quickbooks Online Products and Services Import Product and service items for invoicing and sales
Item Name + Variation → Product/Service Name SKU → SKU Description → Sales Description
Product catalog migration, inventory setup
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Date → JournalDate Gross Sales → Credits Fees → Debits
Professional accounting, fee tracking, aggregated imports
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Bank Transaction CSV (3-Column) QuickBooks Online bank transaction import - 3-column format
Date → Date Net Total → Amount Event Type + Time → Description
Manual bank statement upload for 90+ day history or non-connected accounts Parent tool
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Sales Receipt Cash-basis B2C sales (payment received at checkout)
Transaction ID → RefNumber Date → TxnDate Total Collected → ItemAmount
Retail, e-commerce, paid orders