Comparison

Square → QuickBooks vs HubiFi: Instant Convert Alternative

Need to the a2x-style approach to square accounting. automatically breaks out gross sales, processing fees, tips, and tax for perfect bank reconciliation? HubiFi is an accounting integration platform that connects eCommerce and payment systems with QuickBooks using Change Data Capture technology for accurate period accounting. SpreadsheetBroccoli is better for converting CSV files to accounting formats without requiring eCommerce integration subscriptions or API access to your stores and QuickBooks.

Try Square → QuickBooks yourself

Why Square Deposits Never Match Your Bank

The Net Deposit and Negative Fee Problem

You processed $1,000 through Square POS. Your bank shows a $970 deposit. Where did $30 go? Square withholds processing fees (2.6% + $0.10 per transaction) before sending deposits. Your bank sees $970. QuickBooks sees $970. But your revenue was $1,000. Without breaking out fees, your books show $970 revenue instead of $1,000 revenue + $30 expense. Square also exports fees as NEGATIVE values (e.g., -$30.00), opposite of Stripe.

What This Tool Does

We parse your Square transactions and create QuickBooks entries that show: - Gross sales: $1,000 (what you actually charged) - Processing fees: -$30 (the expense, converted from negative) - Tips: separate tracking - Tax collected: liability account - Net deposit: $970 (what hit your bank) This is exactly what A2X and other premium integrations do - but without the monthly fee.

Quick Comparison

Feature Comparison

Feature HubiFi SpreadsheetBroccoli
Flexible pricing (pay-as-you-go)
Try without signup
No setup or learning required
Data stays on your device Cloud-based
Works on any device
Error detection before upload
Fast email support
No API tokens required
No risk of data corruption
Full data transparency

What HubiFi Does Well

To be fair, HubiFi has genuine strengths:

  • Accounting integration platform for eCommerce and payment systems
  • Pre-built integrations with Stripe, PayPal, Google Play, Apple Store, Braintree
  • Change Data Capture technology for accurate period accounting
  • Captures invoices, upgrades, downgrades, payments, settlements, refunds, disputes
  • Automatically applies appropriate period accounting
  • Custom connections available in less than a week
  • Eliminates manual data entry
  • Single source of truth for financial information

Which Should You Choose?

Choose HubiFi if: You need integration between eCommerce/payment systems and QuickBooks You want Change Data Capture technology for accurate period accounting You need to capture invoices, payments, settlements, refunds, and disputes You integrate with Stripe, PayPal, Google Play, Apple Store, Braintree You want custom connections available quickly You're willing to pay subscription fees for ongoing automation
Choose SpreadsheetBroccoli if: You need to convert CSV files to QuickBooks format You want to avoid giving third-party apps API access to your stores and QuickBooks You prefer pay-per-use pricing over eCommerce integration subscriptions You need quick conversions without setup or learning curve You want to review and validate data before importing to QuickBooks You process files manually and don't need ongoing eCommerce automation

Ready for the simpler approach?

Try Square → QuickBooks yourself - no signup required.

Convert Your First File

Frequently Asked Questions

It depends on your needs. HubiFi is built for businesses that need advanced automation and accounting integrations. If you're a small business doing monthly imports or occasional conversions, SpreadsheetBroccoli's simpler approach may be a better fit - no subscriptions, no setup, just results.
Not for the same transactions - you'd risk double-counting. However, you could use HubiFi for ongoing automation and SpreadsheetBroccoli for one-off historical imports or quick ad-hoc conversions outside your normal workflow.
HubiFi typically requires 30-60 minutes of initial setup (account creation, API connections, mapping configuration), then runs automatically. SpreadsheetBroccoli takes under 2 minutes per conversion - upload, preview, download. Choose based on whether you need ongoing automation or quick occasional conversions.
Pick a clean cutoff date (end of month works best). Let HubiFi finish processing that period, then disconnect. Export your data from the source platform and use SpreadsheetBroccoli for conversions going forward. The first month needs careful reconciliation to ensure no gaps or duplicates.
Both produce accurate results when used correctly. HubiFi uses API connections for automated data sync. SpreadsheetBroccoli processes the exact file you provide and shows you a preview before finalizing. Our pre-upload validation catches errors before they reach your accounting software.
HubiFi typically charges monthly subscriptions regardless of usage. SpreadsheetBroccoli offers flexible options: free preview before commitment, pay-per-conversion, credit bundles for volume, or subscriptions for heavy users. You only pay for what you actually use.
HubiFi offers various support tiers depending on your plan. SpreadsheetBroccoli provides fast email support to all users. Our file-based approach also means simpler troubleshooting - if something looks wrong, you can see exactly what data was converted in the preview.
HubiFi processes data on their servers via API connections. SpreadsheetBroccoli processes files entirely in your browser - your data never leaves your device. There's no account to hack, no API tokens to secure, and no data stored on external servers.
SpreadsheetBroccoli is ideal for small businesses doing their own bookkeeping, occasional users who need monthly or quarterly imports, and anyone who wants instant results without learning a new platform. HubiFi is better suited for larger operations with dedicated bookkeepers who need ongoing automation.
HubiFi offers automated syncing, real-time connections, and features like multi-channel consolidation or advanced accounting automation. SpreadsheetBroccoli focuses on doing file conversion exceptionally well - fast, private, and simple. We're not trying to replace full accounting platforms, just make conversions effortless.
Absolutely not. This is a major security advantage of SpreadsheetBroccoli over HubiFi. HubiFi requires you to hand over API keys or login credentials, creating a permanent security vulnerability. We only touch the specific file you upload, process it in your browser, and forget it immediately.
It works until it breaks. Automated integrations often fail silently when platforms update their APIs, leaving you with weeks of missing or duplicated data to clean up manually. SpreadsheetBroccoli is deterministic: you verify the file right now, import it right now, and you know it's done correctly. It turns "background anxiety" into "finished work."
You can, but the cost is validation and edge cases. AI often hallucinates math or format structures, and free scripts rarely handle messy real-world data (missing SKUs, strange currency formats, tax anomalies). We have battle-tested validators specifically for HubiFi exports that catch issues a generic script will miss.

Square → Quickbooks Online Data Ecosystem

All available data flows from Square to Quickbooks Online

Square Customers Export Customer directory with contact info, addresses, and purchase history
→
Quickbooks Online Customer Import Customer profiles with contact and billing information
First Name + Last Name → Name Company Name → Company Email Address → Email
Customer list migration, CRM sync
Square Item Library Export Product catalog with variants, pricing, inventory, and tax settings
→
Quickbooks Online Products and Services Import Product and service items for invoicing and sales
Item Name + Variation → Product/Service Name SKU → SKU Description → Sales Description
Product catalog migration, inventory setup
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Date → JournalDate Gross Sales → Credits Fees → Debits
Professional accounting, fee tracking, aggregated imports
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Bank Transaction CSV (3-Column) QuickBooks Online bank transaction import - 3-column format
Date → Date Net Total → Amount Event Type + Time → Description
Manual bank statement upload for 90+ day history or non-connected accounts
Square Transactions Export Payment transactions with fees, tips, taxes, and settlement data
→
Quickbooks Online Sales Receipt Cash-basis B2C sales (payment received at checkout)
Transaction ID → RefNumber Date → TxnDate Total Collected → ItemAmount
Retail, e-commerce, paid orders