Comparison

Shopify Payouts → QuickBooks vs Reconcile.ly: Instant Convert Alternative

Need to finally reconcile shopify deposits with your bank statement. automatically breaks out processing fees so your books balance? Reconcile.ly is a Shopify app for automated accounting with Xero and QuickBooks Smart Sync. SpreadsheetBroccoli is better for converting CSV files to accounting formats without Shopify app subscriptions.

Try Shopify Payouts → QuickBooks yourself

Why Shopify Deposits Never Match Your Bank

The Net Deposit Problem

You sold $1,000 on Shopify. Your bank shows a $970 deposit. Where did $30 go? Shopify withholds processing fees (2.9% + $0.30 per transaction) before depositing. Your bank sees $970. QuickBooks sees $970. But your sales were $1,000. Without breaking out fees, your books show $970 revenue instead of $1,000 revenue + $30 expense.

What This Tool Does

We parse your Shopify payout export and create QuickBooks entries that show: - Gross sales: $1,000 (what you actually sold) - Processing fees: -$30 (the expense) - Net deposit: $970 (what hit your bank) Now your revenue is correct AND your bank reconciles.

Quick Comparison

Feature Comparison

Feature Reconcile.ly SpreadsheetBroccoli
Flexible pricing (pay-as-you-go)
Try without signup
No setup or learning required
Data stays on your device Cloud-based
Works on any device
Error detection before upload
Fast email support
No API tokens required
No risk of data corruption
Full data transparency

What Reconcile.ly Does Well

To be fair, Reconcile.ly has genuine strengths:

  • Shopify-Xero integration
  • Shopify-QuickBooks integration
  • One-click reconciliation
  • Automatic invoice generation
  • Refund and gift card support
  • Multi-currency support
  • Starting at $9/month

Which Should You Choose?

Choose Reconcile.ly if: You use Shopify and Xero/QuickBooks You want one-click reconciliation You need automatic invoice generation You want refund and gift card support You prefer Shopify app approach
Choose SpreadsheetBroccoli if: You need CSV file conversion to accounting formats You want file-based tools without app subscriptions You do occasional imports rather than continuous syncing You prefer browser-based conversion tools You want instant results without app installation

Ready for the simpler approach?

Try Shopify Payouts → QuickBooks yourself - no signup required.

Convert Your First File

Frequently Asked Questions

It depends on your needs. Reconcile.ly is built for businesses that need advanced automation and accounting integrations. If you're a small business doing monthly imports or occasional conversions, SpreadsheetBroccoli's simpler approach may be a better fit - no subscriptions, no setup, just results.
Not for the same transactions - you'd risk double-counting. However, you could use Reconcile.ly for ongoing automation and SpreadsheetBroccoli for one-off historical imports or quick ad-hoc conversions outside your normal workflow.
Reconcile.ly typically requires 30-60 minutes of initial setup (account creation, API connections, mapping configuration), then runs automatically. SpreadsheetBroccoli takes under 2 minutes per conversion - upload, preview, download. Choose based on whether you need ongoing automation or quick occasional conversions.
Pick a clean cutoff date (end of month works best). Let Reconcile.ly finish processing that period, then disconnect. Export your data from the source platform and use SpreadsheetBroccoli for conversions going forward. The first month needs careful reconciliation to ensure no gaps or duplicates.
Both produce accurate results when used correctly. Reconcile.ly uses API connections for automated data sync. SpreadsheetBroccoli processes the exact file you provide and shows you a preview before finalizing. Our pre-upload validation catches errors before they reach your accounting software.
Reconcile.ly typically charges monthly subscriptions regardless of usage. SpreadsheetBroccoli offers flexible options: free preview before commitment, pay-per-conversion, credit bundles for volume, or subscriptions for heavy users. You only pay for what you actually use.
Reconcile.ly offers various support tiers depending on your plan. SpreadsheetBroccoli provides fast email support to all users. Our file-based approach also means simpler troubleshooting - if something looks wrong, you can see exactly what data was converted in the preview.
Reconcile.ly processes data on their servers via API connections. SpreadsheetBroccoli processes files entirely in your browser - your data never leaves your device. There's no account to hack, no API tokens to secure, and no data stored on external servers.
SpreadsheetBroccoli is ideal for small businesses doing their own bookkeeping, occasional users who need monthly or quarterly imports, and anyone who wants instant results without learning a new platform. Reconcile.ly is better suited for larger operations with dedicated bookkeepers who need ongoing automation.
Reconcile.ly offers automated syncing, real-time connections, and features like multi-channel consolidation or advanced accounting automation. SpreadsheetBroccoli focuses on doing file conversion exceptionally well - fast, private, and simple. We're not trying to replace full accounting platforms, just make conversions effortless.
Absolutely not. This is a major security advantage of SpreadsheetBroccoli over Reconcile.ly. Reconcile.ly requires you to hand over API keys or login credentials, creating a permanent security vulnerability. We only touch the specific file you upload, process it in your browser, and forget it immediately.
It works until it breaks. Automated integrations often fail silently when platforms update their APIs, leaving you with weeks of missing or duplicated data to clean up manually. SpreadsheetBroccoli is deterministic: you verify the file right now, import it right now, and you know it's done correctly. It turns "background anxiety" into "finished work."
You can, but the cost is validation and edge cases. AI often hallucinates math or format structures, and free scripts rarely handle messy real-world data (missing SKUs, strange currency formats, tax anomalies). We have battle-tested validators specifically for Reconcile.ly exports that catch issues a generic script will miss.

Shopify → Quickbooks Online Data Ecosystem

All available data flows from Shopify to Quickbooks Online

Shopify Customers Export Customer profiles with contact info, addresses, and marketing preferences
→
Quickbooks Online Customer Import Customer profiles with contact and billing information
First Name → First Name Last Name → Last Name Email → Email
Customer list migration, CRM sync
Shopify Orders Export Customer orders with line items, shipping, taxes, discounts, addresses
→
Quickbooks Online Invoice Accrual-basis B2B sales (payment pending)
Name → InvoiceNo Created at → InvoiceDate Created at → DueDate
Wholesale, net terms, accounts receivable
Shopify Orders Export Customer orders with line items, shipping, taxes, discounts, addresses
→
Quickbooks Online Sales Receipt Cash-basis B2C sales (payment received at checkout)
Name → RefNumber Created at → TxnDate Billing Name → Customer
Retail, e-commerce, paid orders
Shopify Payouts/Transactions Shopify Payments transactions, fees, and bank deposits
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Date → JournalDate Amount → Credits Fees → Debits
Professional accounting, fee tracking, aggregated imports
Shopify Products Export Product catalog with variants, pricing, inventory, and images
→
Quickbooks Online Products and Services Import Product and service items for invoicing and sales
Title → Name Variant SKU → SKU Variant Price → Sales Price/Rate
Product catalog migration, inventory setup
Shopify Refunds (via Orders Export) Refunded orders filtered from Orders export. Filter by Financial Status = refunded.
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Created at → JournalDate Name → JournalNo Refunded Amount → Debits
Professional accounting, fee tracking, aggregated imports
Shopify Tax Summary Report Sales tax collected by jurisdiction for liability posting
→
Quickbooks Online Journal Entry Double-entry accounting with debits/credits
Period End → JournalDate Tax Jurisdiction → Account Name Tax Collected → Credits
Professional accounting, fee tracking, aggregated imports