Comparison

QBO Accounts → Xero vs Dancing Numbers: Instant Convert Alternative

Need to migrate your quickbooks online chart of accounts to xero. convert account types, codes, and tax settings automatically? Dancing Numbers is QuickBooks data import software for CSV and Excel files. SpreadsheetBroccoli is better for converting CSV files to accounting formats without desktop software installation or QuickBooks access requirements.

Try QBO Accounts → Xero yourself

Why QuickBooks Chart of Accounts Needs Conversion for Xero

Different Account Type Systems

QuickBooks and Xero use completely different account type classifications. QBO has types like "Accounts Receivable", "Cost of Goods Sold", "Other Current Asset". Xero uses codes like CURRENT, CURRLIAB, DIRECTCOSTS, REVENUE. Our converter maps every QBO account type to the correct Xero classification.

Account Code Requirements

Xero requires a unique account code (max 10 characters) for each account. QuickBooks may or may not have account numbers. Our converter can auto-generate type-based codes (1xxx for assets, 2xxx for liabilities, etc.) or preserve existing QBO account numbers if they fit Xero's requirements.

Quick Comparison

Feature Comparison

Feature Dancing Numbers SpreadsheetBroccoli
Flexible pricing (pay-as-you-go)
Try without signup
No setup or learning required
Data stays on your device Cloud-based
Works on any device
Error detection before upload
Fast email support
No API tokens required
No risk of data corruption
Full data transparency

What Dancing Numbers Does Well

To be fair, Dancing Numbers has genuine strengths:

  • QuickBooks data import software
  • CSV and Excel import to QuickBooks Online and Desktop
  • Unlimited data import (no limits)
  • Multiple company files support (up to 10)
  • 7-day free trial
  • Pipe-separated CSV support
  • Import/export services

Which Should You Choose?

Choose Dancing Numbers if: You need QuickBooks data import software You want unlimited data import You work with multiple company files You prefer desktop software approach
Choose SpreadsheetBroccoli if: You need CSV file conversion to accounting formats You want browser-based conversion without software installation You do occasional imports rather than ongoing data import You prefer browser-based conversion without QuickBooks access You want instant results without software setup

Ready for the simpler approach?

Try QBO Accounts → Xero yourself - no signup required.

Convert Your First File

Frequently Asked Questions

It depends on your needs. Dancing Numbers is built for businesses that need advanced automation and accounting integrations. If you're a small business doing monthly imports or occasional conversions, SpreadsheetBroccoli's simpler approach may be a better fit - no subscriptions, no setup, just results.
Not for the same transactions - you'd risk double-counting. However, you could use Dancing Numbers for ongoing automation and SpreadsheetBroccoli for one-off historical imports or quick ad-hoc conversions outside your normal workflow.
Dancing Numbers typically requires 30-60 minutes of initial setup (account creation, API connections, mapping configuration), then runs automatically. SpreadsheetBroccoli takes under 2 minutes per conversion - upload, preview, download. Choose based on whether you need ongoing automation or quick occasional conversions.
Pick a clean cutoff date (end of month works best). Let Dancing Numbers finish processing that period, then disconnect. Export your data from the source platform and use SpreadsheetBroccoli for conversions going forward. The first month needs careful reconciliation to ensure no gaps or duplicates.
Both produce accurate results when used correctly. Dancing Numbers uses API connections for automated data sync. SpreadsheetBroccoli processes the exact file you provide and shows you a preview before finalizing. Our pre-upload validation catches errors before they reach your accounting software.
Dancing Numbers typically charges monthly subscriptions regardless of usage. SpreadsheetBroccoli offers flexible options: free preview before commitment, pay-per-conversion, credit bundles for volume, or subscriptions for heavy users. You only pay for what you actually use.
Dancing Numbers offers various support tiers depending on your plan. SpreadsheetBroccoli provides fast email support to all users. Our file-based approach also means simpler troubleshooting - if something looks wrong, you can see exactly what data was converted in the preview.
Dancing Numbers processes data on their servers via API connections. SpreadsheetBroccoli processes files entirely in your browser - your data never leaves your device. There's no account to hack, no API tokens to secure, and no data stored on external servers.
SpreadsheetBroccoli is ideal for small businesses doing their own bookkeeping, occasional users who need monthly or quarterly imports, and anyone who wants instant results without learning a new platform. Dancing Numbers is better suited for larger operations with dedicated bookkeepers who need ongoing automation.
Dancing Numbers offers automated syncing, real-time connections, and features like multi-channel consolidation or advanced accounting automation. SpreadsheetBroccoli focuses on doing file conversion exceptionally well - fast, private, and simple. We're not trying to replace full accounting platforms, just make conversions effortless.
Absolutely not. This is a major security advantage of SpreadsheetBroccoli over Dancing Numbers. Dancing Numbers requires you to hand over API keys or login credentials, creating a permanent security vulnerability. We only touch the specific file you upload, process it in your browser, and forget it immediately.
It works until it breaks. Automated integrations often fail silently when platforms update their APIs, leaving you with weeks of missing or duplicated data to clean up manually. SpreadsheetBroccoli is deterministic: you verify the file right now, import it right now, and you know it's done correctly. It turns "background anxiety" into "finished work."
You can, but the cost is validation and edge cases. AI often hallucinates math or format structures, and free scripts rarely handle messy real-world data (missing SKUs, strange currency formats, tax anomalies). We have battle-tested validators specifically for Dancing Numbers exports that catch issues a generic script will miss.

Quickbooks Online → Xero Data Ecosystem

All available data flows from Quickbooks Online to Xero

Quickbooks Online QBO Chart of Accounts Export Chart of accounts export from QuickBooks Online
→
Xero Chart of Accounts Account structure for financial reporting and categorization
Account Number → *Code Account Name → *Name Type + Detail Type → *Type
Platform migration, COA setup, account structure sync Parent tool
Quickbooks Online QBO Banking Export Bank transaction export from QuickBooks Online
→
Xero Bank Statement Bank transactions for reconciliation
Date → Date Payment/Deposit/Amount → Amount Name → Payee
Payout reconciliation, fee tracking
Quickbooks Online QBO Customer Export Customer list export from QuickBooks Online for migration to other platforms
→
Xero Contact Customer or supplier contact records
Customer/Company/Name → Name Email → EmailAddress First Name → FirstName
Customer sync, supplier management
Quickbooks Online QBO Invoice Detail Export Invoice detail report export from QuickBooks Online with line items
→
Xero Sales Invoice Sales invoices for accounts receivable (B2B, payment terms)
Invoice No → InvoiceNumber Customer → ContactName Customer Email → EmailAddress
B2B sales, invoiced orders, payment terms
Quickbooks Online QBO Products & Services Export Product and service list export from QuickBooks Online
→
Xero Inventory Item Products and services for inventory tracking
SKU/Name → ItemCode Product/Service Name → ItemName Sales Description → SalesDescription
Product catalog sync, inventory management
Quickbooks Online QBO Vendor Export Vendor/supplier list export from QuickBooks Online
→
Xero Contact Customer or supplier contact records
Vendor/Company/Name → Name Email → EmailAddress First Name → FirstName
Customer sync, supplier management