How to Export Events from Calendar (2026 Guide)

Follow these steps to export your Calendar events as a CSV file. Once exported, you can use any of our converter tools to transform the data for your target system.

Export Steps

Open Google Calendar settings (Google Calendar method)

Go to calendar.google.com on your computer and sign in with your Google account. Click the gear icon in the top-right corner and select 'Settings'. This will open the full settings panel where you can access import and export options.

Tip: You cannot export from the Google Calendar mobile app. You must use a desktop or laptop web browser.

Export all calendars at once

In the Settings sidebar on the left, click 'Import & export'. Under the 'Export' section, click the 'Export' button. Google Calendar will download a .zip file containing separate .ics files for each of your calendars. Extract the .zip file to access the individual .ics files inside.

Google Calendar Settings showing Import and Export section with the Export button highlighted — Click Export in Settings > Import & export to download all calendars as a ZIP file.

Export a single calendar

To export just one calendar, go back to the main Google Calendar view. In the left sidebar under 'My calendars', hover over the calendar name you want to export and click the three-dot menu icon. Select 'Settings and sharing'. Scroll down to find 'Export calendar' and click it. A single .ics file will download for that specific calendar.

Tip: You need the 'Make changes and manage sharing' permission for a calendar to export it. If you do not see the export option, ask the calendar owner to grant you this permission.

Google Calendar individual calendar settings page showing the Export calendar button — Click Export calendar in a specific calendar's settings to download just that calendar.

Export from Apple Calendar (alternative method)

Open the Calendar app on your Mac. In the left sidebar, right-click (or Control-click) on the calendar you want to export and select 'Export'. Choose a save location and click 'Export'. Apple Calendar saves the file in .ics format. For iPhone or iPad, you will need to sync your calendars to a Mac or use iCloud.com to export.

Export from Outlook (alternative method)

In Outlook desktop, go to File, then 'Open & Export', and click 'Import/Export'. Select 'Export to a file', then choose 'iCalendar format (.ics)'. Select the calendar folder you want to export and choose a save location. In Outlook on the web, go to the Calendar view, click the gear icon, and look for 'Shared calendars' where you can publish and download an ICS link.

Verify the ICS file contents

Open the downloaded .ics file in a text editor to confirm it contains valid iCalendar data. The file should start with 'BEGIN:VCALENDAR' and contain one or more 'BEGIN:VEVENT' blocks. Each event block includes SUMMARY (title), DTSTART (start date/time), DTEND (end date/time), and optionally LOCATION, DESCRIPTION, and RRULE (for recurring events).

Prepare the file for conversion

The .ics file is now ready to upload to the converter. If you exported a .zip file from Google Calendar, make sure to extract it first and select the individual .ics file for the calendar you want to convert. Each .ics file can contain multiple events, and the converter will process all of them into separate rows.

Warning: If your calendar contains recurring events with RRULE definitions, each recurrence pattern will be preserved as a single row with the rule text. The converter does not expand recurring events into individual occurrences.

Required Events Fields

Field	Type	Description	Example
SUMMARY	Text	Event title (SUMMARY property)	Team Meeting
DTSTART	Date/Time	Event start date/time	20250115T090000

Your Calendar export must include these fields for successful conversion.

Next Step Once you have exported your events, use one of the converter tools below to transform your file.

Frequently Asked Questions

Calendar exports events as a CSV (Comma Separated Values) file, which can be opened in Excel or Google Sheets.

The file is usually downloaded to your browser's default Downloads folder. Check your Downloads folder or look for the download notification.