Reconciling Airbnb lump-sum payouts in Xero was my biggest monthly headache. I set up a clearing account and now convert the gross earnings export to Xero bank statement format in seconds. The DD/MM/YYYY dates match my AU Xero org perfectly.
Integrate Airbnb Earnings with Xero
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Xero Bank Statement CSV Format
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Integrate Airbnb Gross Earnings with Xero Bank Statement CSV for easy reconciliation.
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How Integration Works
1
Export from Airbnb Host
Host → Transaction History → Gross Earnings → Download CSV
2
Upload and Configure
Upload Gross Earnings CSV CSV and choose Bank Statement format
3
Preview and Download
Review converted data, download Xero-ready file
4
Import to Xero
Accounting → Bank Accounts → Select Account → Import Statement
Your file is ready for Xero Bank Statement CSV — just upload it, no extra steps needed.
How People Use This
I manage 5 properties and Xero could not make sense of the raw Airbnb CSV. After converting to Xero bank format, every payout shows the listing name and confirmation code in the description. My bank rules now auto-categorize most transactions.
Several of my clients run Airbnb alongside traditional lettings and need clean Xero books. Converting their Airbnb earnings to Xero bank statements with the fee separation option lets me split gross income from host service fees for accurate P&L reporting.
Tax time used to mean weeks of matching Airbnb deposits to individual bookings in Xero. Now I convert each quarter of gross earnings data to Xero format and import to my Airbnb clearing account. The reconciliation against actual bank deposits takes minutes instead of hours.
My Airbnb host clients all use Xero and every single one had issues importing their earnings CSVs. The region-specific date formatting fixed the import failures and the standardized Airbnb payee name means I only need one bank rule per client.
Integration Questions Answered
What date format should I choose?
Check your Xero Settings → General Settings → Region. UK/AU/NZ/EU use DD/MM/YYYY. US uses MM/DD/YYYY.
What's a clearing account?
A clearing account in Xero acts as a holding account. Import Airbnb transactions here, then when the payout hits your real bank, transfer from clearing to bank. This reconciles the lump sum with the detail.
Can I track fees separately?
Yes! Enable 'Separate Host Service Fees' to create individual expense rows for Airbnb's 3% fee.
Why Airbnb Payouts Are Hard to Reconcile in Xero
The Lump Sum Payout Problem
When Airbnb pays you, your bank shows one deposit. But that combines multiple reservations, fees, and adjustments. Without detail, you cannot properly categorize income in Xero.
What This Tool Does
We convert your Airbnb Gross Earnings export into Xero bank statement format. Import into a dedicated Airbnb clearing account in Xero, then reconcile the payout from your actual bank to this clearing account.
Seamless and Secure Integration
Automatic Column Matching
Fields from your source file are mapped to the right columns in the target format. No manual work needed.
Runs in Your Browser
Integration runs entirely in your browser. No third-party access to your data.
GDPR Compliant
No data leaves your machine. Full EU privacy compliance.
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One-time credit bundles are valid for one year. Subscription credits refresh monthly. You can use credits across any tool, anytime.
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Yes! Full refund within 14 days if no credits used. Partial refund for unused credits anytime. Contact sup@spreadsheetbroccoli.com.
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Field Mapping
How Airbnb_Host Gross_Earnings fields map to Xero Bank Statement
| Airbnb_Host Gross_Earnings | Source Value | Xero Bank Statement | Target Value | Note | |
|---|---|---|---|---|---|
Date |
2024-01-15 |
→ | Date |
2024-01-15
|
Payout date |
Amount |
510.00 |
→ | Amount |
510.00
|
Net payout (positive=in) |
Confirmation Code |
HMABCD123 |
→ | Reference |
HMABCD123
|
Xero reference field |
Why Automate the Data Transfer?
Region-Specific Dates
Automatically formats dates for your Xero region (UK or US format).
Payee Standardization
All transactions labeled 'Airbnb' for easy bank rule creation.
Clearing Account Workflow
Perfect for Xero's clearing account pattern. Match payouts to detailed transactions.
Reference Field Tracking
Confirmation codes stored in Reference field for easy lookup.
Bulk Processing
Process multiple months of earnings in one upload.
Browser-Based Privacy
Your Airbnb financial data processes locally. Never uploaded to any server.
Data Transformation
Each Airbnb payout becomes one bank statement line
Input
Airbnb Gross Earnings
One row per payout event
Key columns:
Date,
Amount,
Listing
1:1 — One input row creates one output row
Output
Xero Bank Statement Line
1:1 rows per
input
One row per transaction
Transaction
Each payout becomes one bank line
All dates must be valid. Amounts must be numeric and positive for income.
Common Bank Statement Import Errors
Issues you might encounter when importing Gross Earnings CSV data to Bank Statement - and how we solve them
Invalid Date Format
Xero requires region-specific date format
2024-01-15
15/01/2024 (UK) or 01/15/2024 (US)
Select your Xero region in options
Check Settings → General Settings → Region in Xero
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Check your Xero Settings → General Settings → Region. UK/AU/NZ/EU use DD/MM/YYYY. US uses MM/DD/YYYY.
A clearing account in Xero acts as a holding account. Import Airbnb transactions here, then when the payout hits your real bank, transfer from clearing to bank. This reconciles the lump sum with the detail.
Consistent payee names let you create Xero bank rules for automatic categorization.
Yes! Enable 'Separate Host Service Fees' to create individual expense rows for Airbnb's 3% fee.
Airbnb releases payouts 24 hours after guest check-in, then your bank takes 3-5 business days to process the transfer. This delay is normal and expected.
Yes, you can consolidate multiple Airbnb payouts into a single bank account. Use the Airbnb payout conversion tool to combine transactions before reconciliation.
Airbnb CSVs may have mixed date formats and field inconsistencies. Use the converter to standardize formats before importing into Xero.
Guest refunds are deducted from your bank deposit and appear on the Airbnb statement. The converter tracks these separately for accurate Xero posting.
Report gross earnings on taxes, as Airbnb sends the IRS a 1099-K showing full amount. Track host fees separately as business expenses.
Set up Xero bank rules to automatically match Airbnb deposits to your clearing account, reducing manual reconciliation time.
Airbnb Host → Xero Data Ecosystem
All available data flows from Airbnb Host to Xero
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