Tracking rental income across 3 listings in QuickBooks was a mess until I found this. I converted a full year of Airbnb gross earnings in one upload. The separate host fee rows give my CPA exactly what she needs for Schedule E deductions.
Integrate Airbnb Earnings with QuickBooks
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QuickBooks Bank Statement CSV Format
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Integrate Airbnb Gross Earnings with QuickBooks Bank Statement CSV for easy income tracking.
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How Integration Works
1
Export from Airbnb Host
Host → Transaction History → Gross Earnings → Download CSV
2
Upload and Configure
Upload Gross Earnings CSV CSV and choose Bank Transaction CSV (3-Column) format
3
Preview and Download
Review converted data, download Quickbooks Online-ready file
4
Import to QuickBooks Online
Banking → Select Account → Upload from Computer → Import CSV
Your file is ready for QuickBooks Bank Statement CSV — just upload it, no extra steps needed.
How People Use This
Managing Airbnb payouts for 22 units meant hundreds of transactions monthly that QuickBooks could not import directly. The conversion handles confirmation codes in the description field so I can trace every payout back to a specific guest booking.
Most of my Airbnb host clients hand me raw CSV exports at tax time and expect clean books. Converting their gross earnings to QuickBooks bank format with the fee separation option means I can categorize rental income and platform fees in about 10 minutes per client.
I track every Airbnb dollar in QuickBooks for tax purposes. The converter reformats my earnings export so the net payout amounts match my bank deposits exactly. The MM/DD/YYYY date conversion eliminated the import errors I kept hitting.
Each month I reconcile Airbnb payouts for clients who have anywhere from 1 to 6 properties. Converting the gross earnings CSV to QuickBooks bank statement format saves roughly 30 minutes per client compared to manual data entry and reformatting.
Integration Questions Answered
Which Airbnb export do I need?
Download 'Gross Earnings' from Account → Taxes → Transaction History. This contains payout details with fees and confirmation codes.
Will this match my bank deposits?
Yes. The tool uses the 'Amount' field which represents your net payout - exactly what hits your bank account.
Should I record gross or net Airbnb income in QuickBooks?
Record gross earnings (full guest payment). The IRS requires gross income, and you deduct Airbnb fees separately as expenses for proper deductions.
Why Airbnb Payouts Are Hard to Track in QuickBooks
The Net Payout Problem
When Airbnb pays you, your bank shows one net deposit. But that amount combines:
- Gross booking revenue
- Host service fees (typically 3%)
- Cleaning fees
- Occupancy taxes
Without the detail, you cannot properly categorize income and deductible expenses in QuickBooks.
What This Tool Does
We convert your Airbnb Gross Earnings export into QuickBooks bank statement format:
- Each payout becomes a bank transaction
- Dates converted to MM/DD/YYYY format
- Descriptions include property, guest, and confirmation code
- Optional: Separate rows for host fees (for tax deduction tracking)
Import into QuickBooks Banking, then categorize income and fees properly.
Seamless and Secure Integration
Automatic Column Matching
Fields from your source file are mapped to the right columns in the target format. No manual work needed.
Runs in Your Browser
Integration runs entirely in your browser. No third-party access to your data.
GDPR Compliant
No data leaves your machine. Full EU privacy compliance.
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Field Mapping
How Airbnb_Host Gross_Earnings fields map to Quickbooks Online Bank Transaction
| Airbnb_Host Gross_Earnings | Source Value | Quickbooks Online Bank Transaction | Target Value | Note | |
|---|---|---|---|---|---|
Date |
2024-01-15 |
→ | Date |
2024-01-15
|
Payout date |
Amount |
510.00 |
→ | Amount |
510.00
|
Net payout (positive for deposits) |
Why Automate the Data Transfer?
Host Fee Tracking
Option to separate Airbnb host fees as individual expenses for tax deductions.
Property & Guest Details
Descriptions include listing name, guest name, and confirmation code for easy identification.
Date Format Conversion
Automatically converts dates to MM/DD/YYYY format required by QuickBooks.
Net Payout Amounts
Uses net payout amounts that match your actual bank deposits.
Bulk Processing
Process multiple months of earnings in one upload.
Browser-Based Privacy
Your Airbnb financial data processes locally. Never uploaded to any server.
Data Transformation
Each Airbnb payout becomes one bank statement line (or more if fees separated)
Input
Airbnb Gross Earnings
One row per payout/reservation
Key columns:
Date,
Gross Earnings,
Host Service Fee,
Amount
1:1 — One input row creates one output row
Output
QuickBooks Bank Statement Line
1:1 (or 1:2 if fees separated) rows per
input
One row per transaction with proper formatting
Payout
Net payout becomes deposit
All dates must be valid. Amounts must be numeric.
Common Bank Transaction CSV (3-Column) Import Errors
Issues you might encounter when importing Gross Earnings CSV data to Bank Transaction CSV (3-Column) - and how we solve them
Invalid Date Format
Airbnb dates need conversion to QuickBooks format
2024-01-15
01/15/2024
Dates are automatically converted to MM/DD/YYYY
No action needed - handled automatically
Missing Amount Field
Amount column not found in Airbnb export
Only Gross Earnings present
Calculated: Gross Earnings - Host Service Fee
Amount calculated from available fields
Ensure export includes Amount or Gross Earnings + Host Service Fee
Host Service Fee Tracking
Fees should be tracked separately for tax deductions
Single net amount
Separate rows for gross income and fees (if option enabled)
Enable 'separate_fees' option to track fees separately
Use separate_fees option for detailed tracking
Frequently Asked Questions
Your data never leaves your device. All files are processed entirely in your browser using client-side JavaScript - no data is stored on our servers or sent anywhere. There's no account to hack, no database storing your files, and no API connections to your bank or accounting software. You upload, convert, download, and we forget it immediately.
No payment or signup required. You can upload your file, see a free preview of the conversion results, and verify everything looks correct before paying anything. If it doesn't work for your files, you haven't wasted any money. We only charge when you're satisfied and ready to download the final converted file.
You can, but free scripts and AI often miss edge cases that break real-world data: missing SKUs, currency formatting quirks, tax calculation errors, or date format mismatches. We have battle-tested validators specifically designed for accounting software imports that catch these issues before they corrupt your books. Plus, you get instant browser-based conversion without installing Python or managing dependencies.
Download 'Gross Earnings' from Account → Taxes → Transaction History. This contains payout details with fees and confirmation codes.
Airbnb host fees (typically 3% of gross) are tax-deductible business expenses. Separating them creates clear expense records for tax time.
Yes. The Gross Earnings export includes cleaning fees in the total booking amount. They are already included in your payout.
After import, categorize payouts as 'Rental Income' and any separated fees as 'Platform Fees' or 'Merchant Fees' expense.
Yes! Upload your full Gross Earnings export (any date range) and convert all payouts at once.
Yes. The tool uses the 'Amount' field which represents your net payout - exactly what hits your bank account.
Airbnb deducts service fees, refunds, and adjustments before sending payouts. The bank deposit amount reflects only net income, not your total revenue.
Record gross earnings (full guest payment). The IRS requires gross income, and you deduct Airbnb fees separately as expenses for proper deductions.
Record service fees as a separate expense line item in QuickBooks, not as a reduction to revenue. This ensures accurate financial records and tax deductions.
Gross earnings include the full booking amount plus cleaning fees. Payout is what hits your bank account after Airbnb deducts its fees and other charges.
Airbnb Host → Quickbooks Online Data Ecosystem
All available data flows from Airbnb Host to Quickbooks Online
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